Women in Negotiations: How to Start a Negotiation Meeting
While the article is aimed to show women how to start a negotiation meeting successfully, the authors are aware that the information herewith can be successfully used by any person of any gender.
You’ve got some general knowledge about negotiations from our previous blogs, It’s now time to open large doors to meet the other party. You’ll see the main steps on how to start a negotiation meeting.
Crucial stages of the introduction of negotiations for women include:
- preparation that take place before the negotiation meeting
- how to open a negotiation meeting, the best tips for the first few seconds
- how to speak persuasively to your other party while opening the negotiation meeting
- how to develop the ability to listen right from the opening
Preparation for how to start a negotiation meeting
Good preparation is essential for an efficient negotiation meeting. It’s surprising if a good presentation does not play an important role in actually achieving positive results.
Charismatic negotiators can be tempted to achieve their goals only through the strength of personality and abilities to start and maintain relationships. The blog shows how you need to be good at both. The other party appears along with the first stages of a negotiation meeting, opening the meeting, and discussions on how to talk and how to listen.
A common sense approach to both talking and listening shows that critical areas of negotiation meetings are sometimes overlooked by less experienced negotiators. Following stages could most likely have consequences and may be affected by this. Start negotiations “right” and the results of the opening influence positively the development of the next stages of the meeting.
What factors influence how to start a negotiation meeting
Below is a list of some factors beneficial to opening negotiation meetings accounted for all parties.
- establishing common positions
- establishing the verbal or the non-verbal relationship
- setting an agenda for the meeting which takes place before including the preparation stage
- evaluating the common objectives of the meeting
- avoiding biased attitudes and narrow views
- acquiring confrontation
- clarity of expression
- determining behavior
- maintaining flexibility
- noticing nuances and signals
- inquiring strengths
- evaluating the current strength in the sector of the agreement
- controlling and understanding the body language
Your performance in each of these areas can be improved and will influence the results. Employed properly you’ll reach positive results.
Opening the meeting with a proper trust feeling
Creating a suitable atmosphere for the meeting is important if both parties want to reach an agreement. Difficult aspects can be solved without a chilly atmosphere at the beginning of the meeting. At the same time, you may use some start time to create mutual trust if all parties have not met until that moment and the stakes are high.
Flexibility of all parties
The negotiating teams of some companies involved in the business of financial sector met for the first time to discuss an important transfer of values between their organizations.
Millions of dollars were at stake in this meeting, so from the beginning, both sides seemed worried about the possibility of making costly mistakes.
Appearance and behavior of all parties
To the surprise of both parties, at the meeting in the hotel room all participants looked the same, were of similar ages, were dressed similarly and came from similar backgrounds. All this became more and more evident in the first 45 minutes of the discussions, which covered almost all possible topics except the one where the meeting was actually taking place.
How the start of a negotiation meeting influences everything
Arriving here, the parties felt almost instinctively that a climate of mutual trust had been created and moved to the agenda of the meeting. Progress was rapid and to everyone’s surprise, the talks ended in an hour and a half with a win/win agreement and a table to celebrate success. The concluded agreement has proved to be a solid basis for renewals and has concluded for a longer-term.
Establishing the relationships
Meeting people for the first time, as well as meeting someone you have met before, are normally accompanied by choosing appropriate words and gestures.
How we respond to the other party’s choices, desires, or expectations
Greeting your opponent and calling them on their first name or in some cases by the last name and the appropriate appellation is important. Just as the generally accepted greeting habits, or shaking hands there is a common way of expressing cordiality towards another person.
Ways of expressing
In general, people make assessments about how we greet someone, appreciations related to:
- saying “hello,” which can be formal or nonconformist, and other expression of greeting
- the firmness of the handshake – firm handshake
- how far apart are the parties when they shake hands
- the appearance of the two parties – how to dress
- the warmth of your face; for example, is your smile sincere or cynical?
- type of eye contact – open and calm or hidden and insecure
Respect the other party’s preferences
For success, the golden rule when it comes to appearances is to act in sync with your other party areas of preference. At the start of a negotiation, there is certainly room for individuality which you can develop and create positive results. Sense which are your other party areas of inhibition. That way you avoid dangerous, awkward, and costly actions. At the start of the negotiation meeting between you and your customers think in advance of what are your customers affected by most when the agreement concludes your terms. Is it a hazardous place, is it the price, are the delivery terms, is it about your service turnaround?
When you start a negotiation meeting, most of the times it seems easier to negotiate with someone you have met before. You know something about his family life, about his hobbies, or about his last vacation. The opening of a meeting offers great opportunities for you to find out news from his life since you last met. It may refer to what has happened in their personal lives and more importantly what’s new in their business. If you haven’t met the other party before, it’s crucial to get as much info about them before the first meeting. If your endeavors weren’t achieved and you acquired no information about the person, simply at the start of the negotiation meeting bring about a broad lifestyle topic and narrow it to find the common ground.